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Information to be published |
How the information can be obtained |
Cost |
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Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
Website & hard copy
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Who’s who on the Council and its Committees |
Website & hard copy
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Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Website & hard copy
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Location of main Council office and accessibility details |
Website & hard copy
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Staffing structure |
Hard copy
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Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum |
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Annual return form and report by auditor |
Website & hard copy
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Finalised budget |
Hard copy
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Precept |
Hard copy
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Borrowing Approval letter |
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Financial Standing Orders and Regulations |
Hard copy
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Grants given and received |
Hard copy
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List of current contracts awarded and value of contract |
Website & hard copy
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Members’ allowances and expenses |
Website & hard copy
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
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Parish Plan (current and previous year as a minimum) |
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Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
Hard copy
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Quality status |
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Local charters drawn up in accordance with DCLG guidelines |
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Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
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Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website & hard copy
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Agendas of meetings (as above) |
Website & hard copy
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Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website & hard copy
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Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Website & hard copy
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Responses to consultation papers |
Website & hard copy |
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Responses to planning applications |
Website & hard copy
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Bye-laws |
Hard copy
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
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Hard copy
Hard copy
Hard copy
Hard copy
Hard copy |
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Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
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Hard copy
Hard copy
Hard copy
Hard copy
Hard copy & website
Hard copy & website
Hard copy |
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Information security policy |
Hard copy |
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Records management policies (records retention, destruction and archive) |
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Data protection policies |
Hard copy |
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Schedule of charges (for the publication of information) |
Website & hard copy |
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Class 6 – Lists and Registers
Currently maintained lists and registers only
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Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
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Assets Register |
Hard copy |
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Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
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Register of members’ interests |
Hard copy |
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Register of gifts and hospitality |
Hard copy |
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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Allotments
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Website & hard copy |
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Burial grounds and closed churchyards |
Website & hard copy
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Community centres and village halls (Town Hall) |
Website & hard copy
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Parks, playing fields and recreational facilities |
Website & hard copy
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Seating, litter bins, clocks, memorials and lighting |
Website & hard copy
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Bus shelters |
Website & hard copy
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Markets |
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Public conveniences |
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Agency agreements |
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A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
Website & hard copy
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Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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