Model Publication Scheme
Information available from Banbury Town Council under the model publication scheme
Information to be published
How the information can be obtained
Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
Website & hard copy
Who’s who on the Council and its Committees
Website & hard copy
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
Website & hard copy
Location of main Council office and accessibility details
Website & hard copy
Staffing structure
Hard copy
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
Annual return form and report by auditor
Website & hard copy
Finalised budget
Hard copy
Precept
Hard copy
Borrowing Approval letter
Financial Standing Orders and Regulations
Hard copy
Grants given and received
Hard copy
List of current contracts awarded and value of contract
Website & hard copy
Members’ allowances and expenses
Website & hard copy
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum)
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Hard copy
Quality status
Local charters drawn up in accordance with DCLG guidelines
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
Website & hard copy
Agendas of meetings (as above)
Website & hard copy
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.
Website & hard copy
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
Website & hard copy
Responses to consultation papers
Website & hard copy
Responses to planning applications
Website & hard copy
Bye-laws
Hard copy
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Hard copy
Hard copy
Hard copy
Hard copy
Hard copy
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Hard copy
Hard copy
Hard copy
Hard copy
Hard copy & website
Hard copy & website
Hard copy
Information security policy
Hard copy
Records management policies (records retention, destruction and archive)
Data protection policies
Hard copy
Schedule of charges (for the publication of information)
Website & hard copy
Class 6 – Lists and Registers
Currently maintained lists and registers only
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Assets Register
Hard copy
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Register of members’ interests
Hard copy
Register of gifts and hospitality
Hard copy
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
Allotments
Website & hard copy
Burial grounds and closed churchyards
Website & hard copy
Community centres and village halls (Town Hall)
Website & hard copy
Parks, playing fields and recreational facilities
Website & hard copy
Seating, litter bins, clocks, memorials and lighting
Website & hard copy
Bus shelters
Website & hard copy
Markets
Public conveniences
Agency agreements
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
Website & hard copy
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Contact details:
Mark Recchia
Town Clerk,
Address: Town Hall, Bridge Street, BANBURY OX16 5QB
Tel: 01295 250340
Fax: 01295 250820
Email: info@banbury.gov.uk
Web: www.banbury.gov.uk
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE
DESCRIPTION
BASIS OF CHARGE
Disbursement cost
Photocopying @ 10p per sheet (black & white)
Actual cost *
Photocopying @ 20p per sheet (colour)
Actual cost
Postage
Actual cost of Royal Mail standard 2nd class
Statutory Fee
In accordance with the relevant legislation (quote the actual statute)
Other
Family History Search undertaken by Staff £10.00
* the actual cost incurred by the public authority
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